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Overview

Executive Assistant Job at KLINIC COMMUNITY HEALTH – Winnipeg, MB

EXECUTIVE ASSISTANT

FULL TIME POSITION

1.0 E.F.T. – 40 Hours Per Week

HOURS OF WORK: Monday-Friday 0900-1700 Some evenings and weekends may be required

Klinic Community Heath is a pro-choice community health centre that provides primary care, education and counselling services to our local community and throughout Manitoba. Driven by our vision of creating healthy and engaged communities, we promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstances. Rooted in social justice values, we believe that everyone deserves quality care, support and respect.

POSITION SUMMARY

Reporting to the Executive Director, the Executive Assistant is responsible for providing executive level administrative support to the Executive Director, Klinic Board, Management team and fundraising support to the Director of Development and Engagement.

The preferred candidate will have excellent organizational skills, a professional work style and contribute to a collaborative team environment. They must have a proven ability to maintain confidentiality when handling sensitive information and confidential documents, the ability to take precise minutes, have strong written and verbal communication skills and will have a high level of proficiency in MS Office Suite.

They will be responsible for preparing statistical reports and updating strategic plans, handling information requests, preparing correspondence and various communications, arranging conference calls, and scheduling meetings.

QUALIFICATIONS:

· Complete high school education Manitoba Standards, required

· Formal training in applied office skills is required

· A combination of education and experience may be considered

· Advanced proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.

· Typing speed 65 wpm

· Excellent verbal and written communication skills with proven ability to interact positively with internal and external stakeholders

EXPERIENCE:

· Minimum 5 years’ experience providing administrative support at a senior level, including two (2) years working directly with an Executive Director / Board of Directors

· Demonstrated organization skills including the ability to anticipate, plan, initiate and monitor multiple activities, timelines and requirements

· Ability to compose correspondence on behalf of Executive Director / Directors /Managers

· Five years directly related experience required including:

o Scheduling and coordinating meetings in computerized calendars (Outlook)

o Recording and preparing minutes and agendas

o Maintaining spreadsheets and databases

· Previous Community Healthcare or Non-profit experience that aligns with Klinic’s Vision, Mission and Values preferred

· Commitment to promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstance

· Experience working with Payworks payroll an asset

· Excellent interpersonal and administrative skills

· Ability to work in a dynamic, fast-paced environment

RESPONSIBILITIES:

· Prioritizes and organizes Administrative activities for the Board / Board Committees / Executive Director / Directors / Managers throughout the organization

· Manages and maintains the Executive Director’s calendar and schedule as required

· Schedules, provides notice and manages meeting logistics as requested by the Board and Management

· Supports Human Resources activities such as job postings, letters of offer, and employee onboarding

· Types, formats and proofreads material such as briefing notes, correspondence, minutes, agendas, manuscripts, policies, procedures, templates and letters to outside agencies

· Monitors the progress of the organizations Strategic Plan / Organization Projects / Initiatives and provides updates on a quarterly basis (as required)

· Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures

· Takes initiative to handle matters and solve administrative problems such as process improvement or client / patient quality issues

· Develops, maintains and updates a variety of databases and performs supporting duties such as: Data collection and entry, analysis, and assisting with preparation of reports

· Approves payroll as required and provides payroll approval back up for vacation coverage

· Ensures work is completed within established timelines and deadlines

· Ability to communicate respectfully and maintain confidentiality is required

REQUIREMENTS:

· Satisfactory Criminal Record, Child Abuse and Adult Abuse Registry checks

· Ability to use a wide variety of computer software

· Strong interpersonal and project management skills

· Attention to detail, especially with written work

Job Types: Full-time, Permanent

Salary: $41,000.00-$52,000.00 per year

Benefits:

  • Casual dress
  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Schedule:

  • 8 hour shift
  • Monday to Friday

Application deadline: 2022-07-29

About the Company

Company: KLINIC COMMUNITY HEALTH –

Company Location:  Winnipeg, MB

Estimated Salary:

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About KLINIC COMMUNITY HEALTH -