Finance Administrator Jobs in Burnaby, BC at Pacific Blue Cross

Title: Finance Administrator

Company: Pacific Blue Cross

Location: Burnaby, BC

Pacific Blue Cross has been British Columbia’s leading benefits provider for 80 years. We are an independent, not-for-profit society with strong roots in BC’s health care system. Together with our subsidiary BC Life, we provide health, dental, life, disability and travel coverage to 1 in 3 British Columbians through employee group plans and individual plans.

We are fueled by a commitment to keep health care sustainable for all British Columbians. Through our Pacific Blue Cross Health Foundation, we also provide funding to community organizations with a focus on alleviating mental illness and chronic disease. We’re interested in finding people who want to make a difference and who will take advantage of every opportunity to build a career with us.

Pacific Blue Cross offers an attractive compensation and benefits package, fitness programs, and an onsite gym and cafeteria. Our workplace culture values health and wellness, continuing education, environmental sustainability and giving back to the community.

If you are committed to improving the health and well-being of British Columbians, we are currently recruiting for a Finance Administrator to join our Finance team. This role will be working from our head office in Burnaby, BC.

Job Summary

Under the general supervision of the Senior Accountant and on an annual rotational basis, performs a variety of functions including banking, cash and general ledger reconciliations, accounts payable, commissions payments and general accounting. In addition to responding to inquiries specific to each set of functions, provides internal and external customer service by answering a variety of general inquiries from PBC and BCL employees and managers, vendors, brokers and other contacts. Produces a variety of documents using intermediate spreadsheet features.

Job Duties

Banking, Cash and General Ledger Reconciliation Functions for Assigned Accounts

Processes all payments to Pacific Blue Cross and BC Life.
Processes all cashier payments including online electronic funds transfer and credit card payments.
Performs daily balancing of all sources of deposits received for deposit to bank.
Deposits new group advance binder cheques and applies payment following completion of policy set up.
Maintains and replenishes petty cash and CSA funds including preparing monthly journal entries.
Prepares month end journal entries from source documents and reconciles general ledgers for assigned accounts by generating applicable general ledger report.
Downloads and distributes PBC and BCL bank statements and associated EFT files and cheques for PBC deposits and rejected payments.
Issues stop payments and initiates re-issue through General Accounting.

Accounts Payable Functions

Completes processing of all accounts payable invoices
Processes weekly cheque and electronic funds transfer runs through financial reporting software
Completes Receiver General payments including payroll tax, disability taxes, retail sales tax payments through the Government of Canada online tax filing system or bank payment site.
Completes month end accruals by reviewing standard invoices that are paid on a monthly basis and accruing for those not received by entering on spreadsheet.
Processes internal expense reports
Processes US dollar Extended Health out of country claim cheque requests Completes month end reconciliation of US dollar Extended Health cheques.
Receives and follows up on returned or stale-dated cheques and re-issues payment.

Commissions Functions

Processes automated commission payments for brokers. Processes commission payments for self-reporting groups and third party administrators.
Reviews system-generated reports to identify anomalies in automated ACES payments and initiate corrective action.
Receives and responds to general inquiries from brokers or internal PBC staff on payment calculations. Reviews contract set up or pursues additional information on broker commissions.
Produces annual T4s for unincorporated brokers.

General Accounting Functions

Completes daily audit of claim cheques by balancing number of cheques generated to corresponding cheque registers, ensuring all information is clearly printed on cheques; pulling over limit / special handling cheques; and distributing the remittances to designated departments for approval.
Uploads daily direct deposit claim files to bank and downloads any returned direct deposit payment reports. Updates all rejected claims to direct deposit Excel tracking file used by CSA and Enrollment.
Completes voids, EFT rejects and re-issues of cheques
Checks for EFT updates using bank reconciliation software. Conducts month end balancing and reconciliation of re-issued cheques against reports generated by bank reconciliation software.
Performs a variety of general accounting tasks

Internal and External Customer Service

Responds to general phone and email inquiries from employees, managers, brokers and vendors on general accounting questions, calculation and status of payments and procedures for establishing direct deposit arrangements.


High school graduation or equivalent
Completion of BCIT’s FMGT 1100 and FMGT 2100 courses (36 hours each or equivalent)
Completion of an Intermediate Excel course (18 hours or eqivalent)
Demonstrated proficiency with Basic Word and Intermediate Excel, typing 40 wpm, keystroking 6,500ksph, and math (numerical comprehenstion)
Demonstrated experience preparing general ledger reconciliations
Minimum of two years previous related experience in accounting
Demonstrated experience preparing generral ledger reconciliations

We strive to create a workplace where everyone feels valued and employees feel empowered to freely participate and contribute regardless of race, ethnicity, gender, sexual orientation, religion, ability, education level, parental status, or socioeconomic status. PBC is an equal opportunity employer and welcomes applications from all qualified candidates.

To request an accommodation in completing this application, pre-employment testing, interviewing or otherwise participating in the employee selection process, please direct your inquiries to
[email protected]

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About Pacific Blue Cross