Remote Executive Assistant/Office Manager Job at The MAVEN Project – Remote

Remote Executive Assistant/Office Manager

The MAVEN Project is a non-profit telehealth organization that supports frontline community health center providers caring for underserved communities. The MAVEN Project maintains a network of volunteer physicians who provide improved access to specialty care consults, educational sessions, and mentoring to reduce healthcare disparities in vulnerable communities and reduce wait times for needed care in underserved communities through our physician volunteers and clinic partners.

Our motivated, mission-focused team is seeking a salaried, remote, experienced Executive Assistant/Office Manager (EAOM) to support our CEO and CFO. This role coordinates a range of support services while maintaining a high standard of professionalism, efficiency, communication, discretion, and independent judgment. In working with internal and external contacts, including board members, she/he/they deal with a wide range of highly sensitive issues under tight deadlines/pressures.

The role:

  • Schedules/manage the CEO’s calendar and travel, prioritizing and resolving related conflicts and maintaining an organized virtual office.
  • Coordinates, plans, and organizes small-to large-scale meetings
  • Proofreads, answers, and composes routine correspondence, presentations, and reports; prepares selective summaries and any follow-up actions for the CEO.
  • Performs general administrative and office management duties – e.g. scanning, filing, e-file creation, and data entry.
  • Supports HR tasks including employee onboarding, offboarding, employee recognition, etc.
  • Works closely with the CFO and other managers on special projects and other duties as assigned.

Looking for:

  • College degree in business management or related field OR related work experience
  • A minimum of 5-7 years supporting Department Managers
  • 1-2 years supporting C-suite individuals (preferably in a non-profit setting)
  • Strong organizational skills- ability to manage calendars and effectively maintain records/files.
  • Experience in organizing meetings, preparing, and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support.
  • Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, external partners, and donors.
  • Proven ability to handle tight and multiple deadlines, confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Polished, expert-level written/editorial/composition and verbal communications.
  • Strong computer skills: proficiency in Microsoft Office; Word, Excel, PowerPoint, and Outlook.
  • Demonstrated interest in health care, particularly around health equity and access.

This salaried position will work remotely and be asked to travel in the continental US approximately twice a year for organization meetings. Work hours are EAST COAST time, Monday through Friday 8:00 am to 5:00 pm EST.

Physical/Mental Demands: This is a home-office based role being stationary/seated and concentrated, keyboarding for steady periods of time communicating with individuals and groups structuring, and preparing projects/ reports, analyzing information, and sending out data via a computer. Communication is extensive; the ability to convey information, identify issues and problem solve is essential. There may be infrequent use of stairs, kneeling, lifting 20-30 lbs. and travel.

Maven is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected Veteran status.

Job Type: Full-time

Pay: $55,000.00 – $65,000.00 per year

Job Type: Full-time

Pay: $55,000.00 – $65,000.00 per year


  • Dental insurance
  • Health insurance
  • Paid time off


  • 8 hour shift
  • Monday to Friday

Work Location:

Work Location: Remote

About the Company

Company: The MAVEN Project –

Company Location:  Remote

Estimated Salary:

About The MAVEN Project -